By Daniel Agbesi Latsu
Kadjebi (O/R), Sept. 1, GNA – Management of the Kadjebi District Assembly has been cautioned to thoroughly scrutinise minutes of Assembly meetings before publication to prevent errors, omissions and inaccuracies.
Mr Anthony K. Ahiable, Presiding Member (PM) of the Assembly, gave the caution after identifying errors in the minutes of the First Ordinary General Assembly Meeting during the Second Ordinary General Assembly Meeting of the Third Session of the Kadjebi District Assembly in the Oti Region.
He said Assembly minutes were important official documents that served as records of proceedings, decisions and resolutions and must, therefore, be carefully reviewed before publication.
Mr Ahiable said errors and omissions could deprive the Assembly of vital information needed for future reference and decision-making, while inaccurate records could create confusion and affect proper documentation of issues discussed and decisions taken.
He urged management, led by Mr Innocent Komla Gavua, District Coordinating Director (DCD), to put measures in place to ensure that minutes were properly scrutinised and corrected before circulation or publication.
He said careful scrutiny would help maintain accurate institutional records and preserve important information for the Assembly and future administrations.
Mr Ahiable also appealed to officers responsible for recording and preparing the minutes to pay close attention to details and ensure that contributions, resolutions and other relevant matters were accurately captured.
Mr Gavua apologised for the omissions identified in the minutes and assured members that steps would be taken to prevent similar occurrences.
He said management would take the concerns seriously and ensure that Assembly minutes were thoroughly reviewed before publication.
GNA
Edited by Maxwell Awumah /Audrey Deklau